Create a Letter

Overview

The Correspondence tab lets you create, modify, and save letters you can use for different purposes. For example, you can create cover letters, and later attach them to résumés and send them as part of completing online job applications.

Create a Letter

Where to Find This Feature

Header bar > Profile icon > My Individual Profiles folder > Communications Profile folder > Correspondence link
Left navigation menu > My Individual Workspace > My Resources > My Correspondence
Left navigation menu > Other Services > Communication Center > Correspondence
Left navigation menu > Services for Individuals > Job Seeker Services > Letter Builder
My Dashboard > Widgets > My Correspondence widget > Correspondence Center link
Directory of Services tab > Other Services > Communication Center > Correspondence icon

Steps to Create a Letter

Your site may display different options from those shown here.

Select the Create New Letter button.
Enter an Employer Name. As you type, the system suggests matches for you to select.
- Make a selection to automatically complete the remaining Employer address fields.
- To address the letter to an Employer not listed in the system, simply enter their contact information manually.
Enter a Letter Name.
Type your message into the Letter Body.
Customize your text
1. Enter your text using any of the following methods:
  1. Type it in manually.
  2. To display your text templates that you created, select the Text Templates link :
    
    To view the contents of the template, select the magnifying glass icon in the Preview column.
    
    Select the link in the Description column to apply the template to your text field.
    
    Select the Manage Saved Text link to navigate to your Saved Text Template page, where you can create and manage your templates. See Manage Your Saved Text Templates for details.
    
    To view a list of impactful terms that convey initiative and achievement, select the Action Words tab. A filterable list of verbs, divided by category, displays—select the words you like to add them to your text.
  3. To enter system-generated text based on the context in which it is being created, select the Insert Sample Text link. Some text entry fields do not have this link (e.g., email messages).
  4. To use template variables (if available)—these are placeholders that get replaced with actual data when the message is generated—select the Insert Variable link, and then select a variable from the list, such as name, address, etc.
2. To enhance your content, use the formatting tools at the top to bold, italicize, create bullet lists, adjust colors, include images, and more—adding clarity, emphasis, and visual appeal.
3. To remove the entry, select the Clear Text link.
4. To remove bold, italics, bullets, etc., but leave the content, select the Remove All Formatting link.
Select the Save button.